North Rode Parish Council Privacy Notice – 18th May 2023
Our contact details:
Name: Brenda LOMAS (Parish Clerk)
Address: Colley Mill Farm, North Rode, Congleton, Cheshire, CW12 2PH
Phone Number: 01260 223247
Email: [email protected]
What type of information we have
We currently collect and process the following information:
(a) Name and contact details
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for the following reason:
(a) To send you information on Parish Council and local activities and to seek your views, opinions or comments
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting [email protected]
(b) We need it to perform a public task.
(c) We have a legitimate interest.
What we do with the information we have
We use the information that you have given us in order to:
(a) To keep you informed by email or telephone of North Rode Parish Council activities
(b) To provide news and details of any other village activities
(c) to seek your views, opinions or comments
Sharing your personal data
There may be third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is possible that we will need to share your data with some or all of the following (but only where necessary):
(a) Our suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf.
(b) On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.
How long do we keep your personal data?
We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.
Your data protection rights
Under data protection law, you have rights including:
(a) Your right of access – You have the right to ask us for copies of your personal information.
(b) Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
(c) Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
(d) Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
(e) Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
(f) Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
(g) You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact the Parish Clerk using the details at the top of this page if you wish to make a request.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address is:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113